Formal job descriptions are below (because people ask for them) but generally, it’s playing to your strengths with a wonderful team!
Volunteers – general
To attend the local warehouses or wherever needed (including from home) to put time in on directed or self-generated tasks for the benefit of others.
To play to your strengths in a team working to the same ends.
Team leaders – can work from home!
To recruit, inspire, support and lead local teams based on warehouses
To liaise and update local admin and warehouse manager
To delegate responsibilities according to individual strengths
To provide the means for volunteers to carry out tasks
To arrange and diary access and tasks for youth groups and other voluntary organisations.
Administrator for local volunteers – can work from home!
To support the local volunteers with good administration and communication (newsletter, updates, diary, social events etc).
To maintain a comprehensive database of same
To liaise with regional and national admin team leaders
Press officer National
To predict and diary strategic press release dates (Anniversaries, new projects)
To compose articles for tactically staged national publication
Maintain a comprehensive data base of relevant national magazines and regularly subscribe
To research and suggest articles for other magazines e.g. TES, Saga.
To recruit, organise and support local press officers; vet their work
To anticipate, draft and store press releases for unusual eventualities.
Press officers – Local
To predict and diary local press releases according to NPAC activities and submit articles in advance of deadlines
To maintain a comprehensive database of all local press outlets (papers/TV/radio)
To maintain a database of print deadlines
To write local press releases
To give press releases a VERY local angle (named people substituted for each district newspaper/radio station)
Keep an archive
Grants Administrator (National x 1)
To research possible avenues for grant applications
To maintain a database of same
To submit details of possible grants opportunities to grants writers, national and local.
To maintain a database of success or failure and diary dates for future submission windows.
To liaise with Press officers and take opportunities for positive press
To recruit, organise and support grant writers
Grants writers local ( x 25) and national ( x 1)
To complete and submit comprehensive grant applications for transport, utilities, admin costs, education, international, lottery and general.
To monitor progress and pursue applications
To submit returns and comments to Grant Administrator
To liaise with local press officer
Warehouse managers
To liaise with owner and agents
To comply with contractual agreements
To liaise with charity secretary and treasurer
To hold keys and maintain list of keyholders
To arrange cover in your absence
To constantly search for alternative premises and to arrange stock movements
To take initial and closing meter readings
To undertake repairs, maintenance and care
Volunteer drivers and vehicle maintenance
To drive charity vans (and lorries if qualified) to high standard
To maintain same to high standards
To collect donated items with courtesy and care
To deliver donated items to local warehouses or recipients abroad
To apply economy to all vehicle use!
Salaried drivers
(Working for the commercial arm of the organisation),
To drive vehicles economically, to a high standard to raise revenue for the charity.
To promote the charity by the use of the vehicles